How to Send Blast WhatsApp Messages Using an Excel File?

For businesses that rely on Excel spreadsheets to monitor customer engagement, linking data with messaging platforms such as WhatsApp, this blog will help you to know how to send blast WhatsApp messages using an Excel file. Sending blast messages on WhatsApp helps to enhance both sales workflows and engagement with clients.

But unluckily, WhatsApp does not allow the export of contacts directly from Excel. If you wish to send WhatsApp blast messages to the customer’s list from Excel, you have to develop your software or depend on third-party tools.

Thus, the right and effective medium to send bulk messages on WhatsApp from an Excel file will be discussed in the post. We will explain more ways of sending blast WhatsApp messages using an Excel file.

What is WhatsApp Blasting?

Whatsapp blast is a feature of WhatsApp Business API that allows organizations to send a single message to multiple groups of customers. This is perfect for enterprises that are required to disseminate important messages, deals, news, launches, and updates promptly. However, make sure to comply with Whatsapp’s guidelines and maintain user privacy to avoid messages being tagged as spam.

By employing a WhatsApp drip marketing campaign or sending promotional messages, businesses are allowed to target old customers for remarketing campaigns. Hence, why should companies use Excel files for WhatsApp blasts? If you want to know more, read the following blog.

Why Use Excel File for WhatsApp Blast?

Through GetItSMS’s WhatsApp blast message service, industries can send messages in bulk by using an Excel file to attain customer contact lists. You can upload the file that has consolidated contact details or data in a structured format, create your message template, and immediately send messages to your complete list.

Benefits of Sending Excel-Based Blast WhatsApp Messages

Basically, using an Excel file to send blast WhatsApp messages is the way to improve marketing strategy. Want to know? Let me tell you. See the benefits of using Excel files to send blast WhatsApp messages below.

Through Excel or CSV files, businesses can target thousands of customers at a single time with just a single button click. Making mass conversation experience as intimate as one-on-one communication has never been easier.

Forget the blanket strategy with Excel-organized columns; it is possible to send custom messages to make sure information resonates with the right recipient segments. Companies can include tags, personalize variables, and make sure any customer gets your message and sees information customized to them. 

Time is important. Automating blast messages with Excel files will eliminate manual interference. This will enable us to aim at business.

In the upcoming section, we are going to discuss first how to import contacts to an Excel file for WhatsApp blast.

1. Compose custom WhatsApp messages.

Custom messages are helpful in improving customer interaction and avoiding triggering spam filters. Use Excel formulas to dynamically incorporate receiver names or other related details in the message. This customized experience improves the message being well-received.

2. Testing and quality assurance of Whatsapp blast message

Before sending WhatsApp blasting, schedule thorough testing. Send messages to a few customers to test whether messages are delivered successfully or not as intended. This way, you can identify and refer to any issues before targeting your entire audience.

3. Monitoring and analyzing results

After scheduling WhatsApp blast messages, track the campaign’s performance. Analyzing metrics like delivery rates, response, and open rates. Leverage the details to filter future messaging approaches and enhance the communication process.

How to Send Blast WhatsApp Messages With Excel File?

To send blast WhatsApp messages through an Excel file, there are two effective ways: 

1. With virtual numbers
2. And with WhatsApp Business API

Using these approaches, businesses can blast messages on WhatsApp to various users in one shot. Are you struggling to send WhatsApp broadcast messages but want to know the steps? You have chosen the right platform for this. We will explain the steps in detail to you on how to send blast WhatsApp messages using an Excel file.

1. Send blast WhatsApp messages using an Excel file with virtual numbers.

Enterprises can share messages in bulk with WhatsApp users through virtual numbers to interact with their audience. Linking this feature for any needs means you can have one-to-one conversations and send blast messages without any restriction. 

Move to the below steps to send blast Whatsapp messages with virtual numbers using an Excel file:

1. Select a dedicated or trustworthy third-party vendor like GetItSMS to give blast messaging functionality with button options.
2. Craft the message to send the customers. If a business wants to send WhatsApp messages with buttons, you may choose the option such as – 

• Quick-to-reply buttons to respond quickly.
• Call-to-action buttons to navigate users to a business website or phone number.

3. Import the contacts in an Excel file and write the bulk message, which means designing the message with the button. It requires including:

• The message text
• Button types (quick replies or call-to-action)
• Button content (text, URLs, etc.)

4. Hit the ”Send” button to blast a WhatsApp message using an Excel file.

If there is any doubt, call /WhatsApp our team to resolve the query and seek assistance.

2. Send blast WhatsApp messages using an Excel file with WhatsApp Business API(Getgabs).

Follow these simple steps to blast messages on WhatsApp using WhatsApp’s WhatsApp’s business API. This will really help a lot.

Step 1: Log in or sign up to the Getgabs panel.

Step 2: Create a WhatsApp message template and approve it.

Step 3: Import Excel file contacts to WhatsApp blast.

Step 4: Navigate the dashboard > click the Create campaign option.

Step 5: Add relevant fields like campaign name.

Step 6: Choose the contact list in the WhatsApp book field.

Step 7: Send a blast message immediately or schedule for later.

Step 8: Select a pre-approved template.

Step 9: Click ”Submit” to blast the WhatsApp message using the Getgabs app.

Step 10: You’re done! 

These are the simple methods that can be utilized to send blast Whatsapp messages using Excel files with the third-party platform GetItSMS. Sending bulk messages like this helps to communicate to a lot of audiences at one time without any delay.

Important Aspect Before Sending Blast Message from Excel

• Opt-in and Consent: Make sure the client has given consent to receive your messages.
• Personalization: Leverage merge fields to customize messages, including names, locations, or other relevant information from your Excel sheet.
• Message Content: Keep messages brief and relevant, and avoid promotional spam.
• Frequency and Timing: Don’t flood customers with too many unwanted messages. Determine sending them at suitable times.
• Compliance and Regulations: Introduce yourself to local data privacy regulations and WhatsApp’s terms of service.

Things to Remember While Creating Excel File for WhatsApp Blast

You must adhere to some recommended practices in order to improve your CSV broadcasting actions:

• Data Accuracy: Verify that the data you provide in your CSV files is accurate and up to date. Falsifying data could result in a negative perception or lost chances.
• Organized Structure: It’s a good idea to keep your CSV files’ column structures consistent as this will make data mapping easier and improve broadcasting operations, which will increase message delivery rates.  
• Protect your data: Data conservation addresses security and privacy issues while sharing and keeping CSV files, particularly those that contain or implicate personal information. It goes beyond simply maintaining data security. Unauthorized access can be avoided by encryption and sharing systems.
• Update and edit: Interests shift, as do markets. Review and clean your CSV files on a regular basis to remove outdated information or to update specifics.

Frequently Asked Questions

Q1. Is sending WhatsApp blast messages with an Excel file legal?

A. It is based on what method we use. Through third-party vendors or the Business API, it is legal to follow Whatsapp’s terms of service and opt-in requirements or ignore spam. Avoid using automated tools or ways that may harm WhatsApp’s terms of service.

Q2. Is the business allowed to send multimedia files in blast messages?

A. Yes, various platforms and the Business API offer to send multimedia-rich files like images and videos along with text messages.

Q3. What is the cost of sending blast WhatsApp messages?

A. Costing varies based on the platform, message volume, and functionality used. Third-party vendors basically cost per message or client, while the API charges on a monthly basis.

Q4. What are the ways to import contacts from Excel or WhatsApp?

A. WhatsApp with Excel allows one to send a specific message to multiple people with a click of a single button by importing contacts from Excel to WhatsApp.

Q5. Can we send limited WhatsApp blast messages?

A. WhatsApp charges limits on the number of messages shared on a daily basis and to particular receivers. Check the terms and conditions for specific information.

Conclusion

Therefore, sending blast WhatsApp messages with Excel files is the appropriate way to engage with thousands of customers at a time. Excel is good for storing and keeping records of business details. However, suppose you only depend on the platform. In that case, you will stop spending a lot of time and effort running your sales cycle because the software relies on manual procedures. Updating customer interaction and staying up-to-date with the business has never been easier. With GetItSMS’s helpful services, organizations will be at ease in creating strong relationships with their consumers.

GetItSMS is a WhatsApp blast message sender that simplifies messaging efforts. Hence, to directly export client information from an Excel file to WhatsApp blast, there are various tools to help you with it. Try GetItSMS today to expand your user base!