How to Send Invoices on WhatsApp Business Using API
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We are here to help you with “How to send invoices on WhatsApp Business using API”? Are you looking to take full advantage of WhatsApp Business to send invoices? Nowadays, businesses can use WhatsApp Business API for billing software to manage invoices easily.
Are you optimizing WhatsApp’s full potential for your company? If ‘no’, then this is high time to achieve your WhatsApp Business API, a game changer for companies of any size targeting to beat customer engagement.
WhatsApp Business API for accounting software caters mainly to the requirements of enterprises, hotels, travel agencies, and eCommerce companies, offering improved features and scalability.
With this powerful tool, your company can simplify communication-related payments and invoices using WhatsApp broadcasting, automated replies, chatbots, interactive messages through WhatsApp buttons, and more.
The article will instruct you on how to send invoices on WhatsApp Business using API. We’ll elaborate on WhatsApp message templates for invoices, which will help you grow your business.
What is WhatsApp Business API for Invoices?
WhatsApp Business API for invoices helps companies manage and automate the payment details for various customers on the WhatsApp platform simultaneously.
Unlike other social media applications, WhatsApp Business API integration into your billing software connects with your existing messaging platforms, providing a scaled platform to manage business conversations, share customizable invoices, and automate customer engagement.
The purpose of using WhatsApp Business API for businesses is to boost communication with users all over the world safely and securely. In simple terms, WhatsApp Business can be explained as an updated version of the WhatsApp Business app used for medium and large companies.
The WhatsApp business app is only suitable for small businesses and has limited functionality, such as a business profile, auto-replies, and others.
WhatsApp API offers a wide range of additional features in addition to the security and reliability it brings to both businesses and customers. These include quick replies, chatbots, multiple logins, mass broadcasting, personalized messages, WhatsApp API integration, and many more to help companies sell better online.
Top 5 Benefits of Using WhatsApp Business API to Send Invoices
To leverage the benefits of using WhatsApp Business API for billing software, you have to understand how the API works. Using such a safe platform, you can access a large client base while confirming secure and private communication. Locate the perks of using WhatsApp Business API and learn how it works for smooth invoice sending.
Let’s look into how WhatsApp Business API benefits to send invoices to customers:
1. Rich media support
Unlike SMS and other old methods, you can send invoices on WhatsApp using the WhatsApp Business API. The API also allows you to send messages on WhatsApp with images, videos, documents, PDFs, and locations. This helps to get high engagement from users and flexibility for effective communication.
2. End-to-end encryption
Messages sent over WhatsApp Business are wholly encrypted, i.e., the third person can not see the messages transmitted between sender and receiver. This ensures that your business communication is still safe and secure. WhatsApp Business API allows you to communicate directly with customers. Having a large user base, you can target your customers on a medium they are continuously using.
3. Automated replies
Using WhatsApp Business API, companies can send automated messages, which means customers will get automatic replies whenever they try to send a message. Whenever a customer shares their concern or queries, businesses can set up automated messages to be sent automatically. The function will also work when businesses are not available during working hours; this enhances customer satisfaction. Receiving immediate response increases customer satisfaction.
4. 24*7 availability
WhatsApp Business API allows the business to be available 24/7 to help the customers. Even companies can schedule and send invoices using WhatsApp Business API after business hours. It enhances the overall business and customer experience without missing any customer queries.
5. Integration options
WhatsApp Business API can be integrated into a company’s software or CRM through a service provider. Companies can simplify their workflows as well, making their tasks more efficient. Enterprises can achieve valuable insights into customer behavior and suggestions. The insights help to filter marketing strategies and enhance product or service offerings.
How Does WhatsApp Business API Work with Billing Software?
WhatsApp Business API is a good option for companies to send invoices by integrating them into the billing system. It allows them to integrate with the CRM and initiate conversations seamlessly. Additionally, the API will enable businesses to automatically share information like order updates, payment confirmation, and shipping details.
The main key feature is that companies can use WhatsApp message templates to send pre-approved messages. This allows them to reply quickly to their customers and ignore delays. Also, all messages are private with end-to-end encryption.
WhatsApp Business API for billing software can be easily used and integrated to communicate with clients regarding their billing and payments. Companies also use WhatsApp API to share scheduled bookings, product vouchers, and payment reminders.
As per the latest reports, 60% majority of Indian financial companies have adopted WhatsApp Business API as their primary conversation tool. So be ready to leverage the potential of WhatsApp Business API for accounting software and extend your client’s financial portfolios!
Ways to Get a WhatsApp Business API Account
Select the best WhatsApp Business solution provider and a Business partner such as Getgabs. When you complete the signup process with Getgabs, you will proceed with the following steps to get WhatsApp Business API for accounting software.
You can follow the below steps to get WhatsApp Business API for billing software:
- 1. Directly sign up from Meta
- 2.With a solution provider like Getgabs
Acquiring WhatsApp Business API in these ways will help you with your accounting software.
1. Directly from Meta:
Businesses can use the WhatsApp Business API directly from Meta, but more than going down this specific path is required. If you’re a medium-scale company, you will need to hire a developer to set up the API, which is also labor-intensive and technically complicated.
2. Through a Solution Provider:
A solution provider will receive prompt approval and may set up the WhatsApp Business API platform for you. For example, Getgabs’ procedure takes between two and three days. With Getgabs, the possibilities for scaling your business are unlimited.
How to Send Invoices on WhatsApp Business Using API with Getgabs?
To send invoices on WhatsApp Business using the API, companies first need to pick a WhatsApp BSP like Getgabs and integrate the API with their accounting software. When signing up for the service, customers should have an accessible opt-in facility to receive their monthly invoice in digital format on WhatsApp Business.
Employing such use cases, companies can be sure when the invoice has been received and whether the user has seen the message. This strategy provides a great customer experience by offering customers information on their suggested channel while lowering the carbon footprint.
End-to-end encryption ensures that invoices are entirely secure when shared.
However, keep in mind that you must first obtain and preserve your consumers’ opt-in information to communicate with them via WhatsApp Business API.
Below are the steps that can be used to send invoices on WhatsApp Business using API with Getgabs.
- 1. Contact the WhatsApp business service provider to apply for the WhatsApp Business API.
- 2. Integrate the WhatsApp Business API with your billing software.
- 3. Once you have successfully integrated WhatsApp Business API, you can send invoices using it.
- 4. You can select the WhatsApp button displayed on your billing software to share invoices.
- 5. Clicking on the WhatsApp button will show you the message to be sent. (you can edit the WhatsApp template message also).
Why You Should Use Getgabs for WhatsApp Business API?
WhatsApp Business API becomes more effective when seamlessly integrated with other third-party tools and business applications. Getgabs offers user-friendly web and mobile versions that can be linked with WhatsApp Business API and other tools.
Additionally, Getgabs can integrate with your existing CRM to ensure a seamless onboarding experience and process. Pictures will also show more unique features. Getgabs is designed to provide end-to-end WhatsApp API solutions for medium to large industries.
Why should we use Getgabs for WhatsApp Business API? The answer will be described in the points below:
- In a world where everything is going digital, Getgabs offers a free setup of WhatsApp Business API to manage team access and send broadcast messages in one shot.
- Getgabs’s easy API integration with any software makes it a versatile option for businesses integrated with Zapier, Google Sheets, WooCommerce, Shopify, and more.
- Getgabs offers affordable custom prices for services to manage business conversations from anywhere in the world.
- There is no surcharge amount to send WhatsApp Broadcast Messages.
- Following WhatsApp’s guidelines, Getgabs provides WhatsApp services with no extra Meta fees.
- Getgabs prides itself on its free green tick assistance. Businesses can get verified with a Green tick badge, and Getgabs will guide them to achieve this.
- The Auto WhatsApp chatbot in Getgabs is a game changer for organizations. The tools help automate customer queries, share automated birthday and anniversary wishes, and send catalog updates.
Examples of WhatsApp Messages Template for Invoices
Before sending the broadcast messages on WhatsApp for invoices, you have to create WhatsApp message templates.
This use case demonstrates how to send a WhatsApp message with a document file via Getgabs’s API. Your end consumers will get the invoice via their preferred communication channel, WhatsApp Business API.
Template 1: Basic Invoice Notification
Subject: Invoice #[Invoice Number]
Hi [Client Name],
We hope this message finds you well. Please find attached your invoice #[Invoice Number] for [Product/Service] provided on [Date].
Invoice Amount: [Amount]
Due Date: [Due Date]
If you have any questions, please feel free to contact us.
Thank you for your business!
Best regards,
[Your Name]
[Your Company]
Template 2: Reminder for Upcoming Payment
Subject: Reminder: Invoice #[Invoice Number] Due Soon
Hi [Client Name],
This is a friendly reminder that your invoice #[Invoice Number] for [Amount] is due on [Due Date].
We appreciate your timely payment. If you have any questions or need further assistance, please don’t hesitate to reach out.
Thank you!
Best regards,
[Your Name]
[Your Company]
Template 3: Overdue Invoice Notice
Subject: Overdue Invoice #[Invoice Number]
Hi [Client Name],
We hope you’re well. This is a reminder that your invoice #[Invoice Number] for [Amount], which was due on [Due Date], is now overdue.
Please make the payment at your earliest convenience to avoid any late fees. If you have already sent the payment, please disregard this message.
Thank you for your prompt attention to this matter.
Best regards,
[Your Name]
[Your Company]
Template 4: Payment Confirmation
Subject: Payment Received for Invoice #[Invoice Number]
Hi [Client Name],
We are pleased to inform you that we have received your payment for invoice #[Invoice Number].
Thank you for your prompt payment. If you have any further questions, feel free to contact us.
Best regards,
[Your Name]
[Your Company]
Template 5: Invoice for Recurring Service
Subject: Invoice #[Invoice Number] for [Month/Service Period]
Hi [Client Name],
We hope you’re doing well. Please find attached your invoice #[Invoice Number] for [Service] for the period of [Month/Service Period].
Invoice Amount: [Amount]
Due Date: [Due Date]
Thank you for your continued business. If you have any questions, please reach out.
Best regards,
[Your Name]
[Your Company]
Template 6: Detailed Invoice with Breakdown
Subject: Detailed Invoice #[Invoice Number]
Hi [Client Name],
We hope this message finds you well. Attached is your detailed invoice #[Invoice Number] for [Product/Service] provided on [Date].
Invoice Amount: [Amount]
Due Date: [Due Date]
Breakdown:
[Item 1] – [Price]
[Item 2] – [Price]
[Item 3] – [Price]
Total: [Total Amount]
If you have any questions or need further clarification, please do not hesitate to contact us.
Thank you for your business!
Best regards,
[Your Name]
[Your Company]
Template 7: Thank You Message After Payment
Subject: Thank You for Your Payment!
Hi [Client Name],
Thank you for your recent payment of [Amount] towards invoice #[Invoice Number]. We appreciate your promptness and value your business.
If you have any questions or need assistance, please feel free to get in touch.
Best regards,
[Your Name]
[Your Company]
Frequently Asked Questions
Q1. What are the message templates for WhatsApp Business API?
A. WhatsApp API message templates are messages that we compose with a default configuration and use to send a message on WhatsApp to people who have not yet contacted your company or responded in the past 24 hours.
Q2. How to apply for WhatsApp Business API?
A. Select the best WhatsApp Business solution provider and a Business partner such as Getgabs. With the platform you can create your WhatsApp account to send invoices.
Q3. How to send invoices on WhatsApp?
A. To send invoices on WhatsApp Business using the API, companies first need to pick a WhatsApp BSP like Getgabs and integrate the API with their accounting software.
Q4. What do you mean by WhatsApp API for invoices?
A. WhatsApp Business API for invoices helps companies manage and automate the payment details for various customers on the WhatsApp platform simultaneously.
Q5. Why is Getgabs the right platform for WhatsApp Business API?
A. Getgabs offers user-friendly web and mobile versions that can integrate with your existing CRM to ensure a seamless onboarding experience and process. Getgabs is designed to provide end-to-end WhatsApp API solutions for medium to large industries.
Q6. Does WhatsApp Business API charge cost?
A. Unlike the WhatsApp Business app, the WhatsApp Business API is not accessible. Cost is based on the country code of the users with whom businesses converse.
Conclusion
I hope the article “How to send invoices on WhatsApp Business using API” will help you entirely process. To improve the future of accounting business with WhatsApp Business API, you have to adopt recent conversation technology advancements and link AI and chatbots in your industry. With such strategies in mind, you can recover the full potential of WhatsApp Business API and offer tips to use WhatsApp Business API for billing software or update your client seamlessly.
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