How to Send Automated WhatsApp Messages from Google Sheets?

WhatsApp can be an extremely effective and rewarding platform for a business. But as you begin using it more, eventually, you will need to find a way to streamline your data. This is when integrating Google Sheets with WhatsApp will take you to the next move. 

This guide will provide detailed information on how to send WhatsApp automated messages directly from Google Sheets and its effects.

How is it possible to send WhatsApp Messages from Google Sheets?

Integrating Google Sheets with WhatsApp is achievable to manage your information more simply. Follow the steps below to send WhatsApp messages from Google Sheets.

1. Through Google Sheet WhatsApp Extension

Integrating with Google Sheets is also simple if you leverage a WhatsApp Business API solution provider like Getgabs. All you have to do is log in to your Gmail account, move to Google Sheets, tap on Extensions, and click ‘Get Add-ons.’

Generally, search for ‘Getgabs‘ in the extensions available. Then click on ‘WhatsApp sender—Jio Haptik Technologies Ltd’ and install it. After downloading the extension, monitor your account to get started with linking. 

2. Through Third-Party Integration

You can even use Google Sheets for WhatsApp automation using third-party tools like Zapier or Integromat. Zapier has numerous integrations that enable you to connect Google Sheets with WhatsApp. Integromat, now called Make, enables the creation of various scenarios that allow the automation of multiple tasks between Whatsapp and Google Sheets. 

3. Through Python and APIs

Python is the most effective way for developers interested in coding for Google Sheets and WhatsApp automation. Using Python, besides APIs like Spread, you can view data from Google Sheets and share messages through WhatsApp API. By merging the steps with Google Spreadsheets API and WhatsApp API with a Python script, you can automate sending messages depending on the data from your Google Sheets.

Top Best Practices of Google Sheets to WhatsApp Integration

Integrating WhatsApp and Google Sheets could benefit your business in multiple ways. Here are some of the top use cases of Google Sheets to WhatsApp integration:

1. Automated notifications and alerts

One crucial reason companies suggest WhatsApp is the ability to provide timely client updates. Combining WhatsApp and Google Sheets can only make this procedure more practical. Every time a new row is added to the Google sheet, you may automatically send timely order confirmations to consumers. 

Google Sheets to WhatsApp integration also enables you to send appointment reminders, due and overdue payment reminders, and more, depending on the data listed in the sheet.

2. Client support and service

You can automatically send WhatsApp automated messages from Google Sheets to clients for various customer support and service-related conversations. Consumers can easily be updated on the status of unlocked support tickets. 

You can even seamlessly request and gather feedback after a purchase or after a problem solution with automated messages. Google Sheets to WhatsApp automation enables real-time updates of customer’s orders, deliveries, and shipment status. 

3. Promotions & Marketing

The next critical use case of integrating WhatsApp into Google Sheets is sharing engaging marketing and promotional messages with clients. You can send event requests customized to contacts listed in the Google Sheets and manage to stay always related to the prospect. 

You can effortlessly send your clients special offers, discounts, and promotional content from Google Sheets. The integration even makes sharing regular updates, new product launch reminders, and distribution of newsletters mostly efficient, timely, and simplified.

4. Internal team conversation

The last or most common use case of Google Sheets to WhatsApp integration is to streamline and effectively communicate within the internal team. Team members can be notified about new tasks or any modifications and updates to existing operations, making the functions simple and more efficient. 

This is a straightforward way to share deadlines, meeting reminders, and project progress updates to keep the team well-informed.

Requirements to Send WhatsApp Messages from Google Sheets

To send WhatsApp automated messages from Google Sheets, there are 3 requirements to have:

1. WhatsApp Business API access: One essential requirement for sending WhatsApp messages from Google Sheets is to get the WhatsApp Business API. To do this, sign up with a Business Solution Provider, authenticate your business and number, or obtain WhatsApp Business API credentials.
2. Google Sheets: Along with WhatsApp Business API, you might have to create or prepare the Google Sheets and add all the required details. It would help to mention the receiver’s name and phone number through the spreadsheet’s area code.
3. WhatsApp message templates: The last essential requirement after WhatsApp Business API and Google Sheets is the message sent to customers. Craft dynamic WhatsApp message templates that are shared with consumers. 

Frequently Asked Questions

Q1. Is it easy to migrate data from Google Sheets to WhatsApp?

A. For Businesses skilled with coding or Python, data migration from Google Sheets into WhatsApp can be done quickly using third-party Google Sheets extension providers such as Getgabs.

Q2. Can we send messages for free from Google Sheets to WhatsApp?

A. You can WhatsApp automated messages from Google Sheets through platforms like Zapier through a WhatsApp business API solution like Getgabs. Zapier offers a free plan, while the API provides a charged, conversation-based plan with multiple rates depending on the region, conversation category, etc.

Q3. Can custom messages be sent from Google Sheets to WhatsApp?

A. Linking Google Sheets with WhatsApp through third-party automation tools or APIsautomatic sending enables the automatic sending of personalized WhatsApp messages depending on the data read from Google Sheets.

Q4. What kind of multimedia can be shared from Google Sheets to WhatsApp?

A. Besides text message templates, you can send numerous media types, including videos, photos, documents, GIFs, etc., from Google Sheets to WhatsApp.

Q5. Where can you find the WhatsApp extension for Google Sheets?

A. Getgabs provides a Google Sheets extension that enables you to send automated WhatsApp messages based on the client’s data added to the Google Sheets.

Conclusion

The Google Sheets to WhatsApp integration is essential if you send multiple campaigns to achieve, engage, and control your consumers. However, it works only when you get the setup right. Hence, it’s necessary to work with a WhatsApp Business API solution.

Are you interested in learning more about the cases of Google Sheets being used on WhatsApp?