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To send event invitation messages on WhatsApp can be sent through WhatsApp business API. Sending event invitation messages on WhatsApp is very popular nowadays. However, sending event invitations over traditional methods could be boring and not approachable to the right audience. Paper event invitations are being overshadowed now by the audiences with message invitations. 

How To Send Event Invitation Messages On WhatsApp

However, in the world of instant messaging and communication technology, the natural way to communicate with each other is through social media platforms. One traditional way of being the medium of communication is now getting fazed out. 

The event invitation messages are not as bad as people think about it whereas sending event invitation messages on WhatsApp could be personalized, quick, and includes all important information. 

Sending event invitation messages on WhatsApp is the best idea in case you have announced an event or party at the last minute. You will not be required to print the paper invitations for the guests. 

To send the event invitation WhatsApp messages, the first thing you need to do is to choose the right audience who is relevant to your event. With an average open and response rate of 98%, WhatsApp is the best medium you can include. Event invitation WhatsApp message via WhatsApp is the best way to announce your customers about the event. 

So, that’s all, let’s have a look at how to send event invitation messages on WhatsApp and how you can use it for your next event.

What Is an Event Invitation Message On WhatsApp

Event invitation messages on WhatsApp can be an effective way to share information to collect the list of guests. With the help of WhatsApp, you can inform your audience about your upcoming events or party to announce some special deals. 

Your choice of delivery method can boost the exposure of your event invitation via WhatsApp message to your audience while using strategies like precise language or calls to action may assure good reactions to your invitation. If you're organizing a corporate event, you might want to find out more about how to effectively write event invitation messages on WhatsApp.

How To Send Event Invitation Messages On WhatsApp

After all, being human, everyone is a party lover. And we can easily get excited with just a simple invitation or pleasure. But before sending an event invitation message to customers you should have the idea how to phrase your words to engage the one you’re inviting. 

In a business environment or for business-related reasons, you need to send event invitation messages on WhatsApp sometimes. For that purpose, an event invitation WhatsApp message for the event will guide you to build the right environment to attract the interest of your potential audience.

That’s why we used to send event invitation messages on WhatsApp to customers and this article will guide you through the entire process.

Why Are Event Invitation WhatsApp Message Is Required

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Event invitation WhatsApp messages are important & common nowadays. Whether you are hosting an event, the very first thing you should know is who your audience is and how to invite them. 

The most crucial thing to know is what to write on a party invitation card or a WhatsApp message for an event invitation. The words you use in your invitation messages put an impact on the customer, hence you should choose the word wisely. Here are some excellent examples of WhatsApp party invitation texts that you may use. You need to take a close look at these messages right away!

Here is the reason why Event invitation messages on WhatsApp are important:

1. For providing information:

The event invitation WhatsApp messages frequently include important event details so that potential attendees may learn more about the occasion and determine whether or not they wish to attend. 

Typically,

Event invitation messages on WhatsApp

include details like the event's time and date, its location, and contact information for the event planner. The invitation could include details about the required attire, gift preferences, and reservation requirements.

2. Announcing events

Event invitation messages on WhatsApp alert users to events they might be interested in. To let the intended audience know about the event, event organizers can send invitations via mail or email or advertise them on social media channels. These event invites may also serve as a technique for publicizing both the occasion and the host group.

3. Requesting RSVP from audiences

Guests can easily confirm or deny their presence at your event using the invitation. If you send your event invitation message on WhatsApp digitally, you might think about keeping track of and recording reservations utilizing an internet tool. If you sent out invitations by mail, you might think about getting a response by calling or sending a reply postcard.

How To Send Event Invitation Messages On WhatsApp

To send event invitation messages on WhatsApp & Event invitation WhatsApp messages to your customers WhatsApp business API and WhatsApp business app can be used. Through the WhatsApp business app and API, you can send bulk messages to multiple people at a single time from the same phone number.

How To Send Event Invitation Messages On WhatsApp

The sent messages will be displayed to the customers as private messages. At the time of sending a bulk message via WhatsApp API, there are template messages that could be used. As API does not have an interface, for that you need to go with a solution which is GetItSMS to access it. 

The template message is first approved by WhatsApp before sending them to audiences. Once the messages get approved by WhatsApp, you can follow the below steps to send an Event invitation message on WhatsApp:

  1. To send a message click on the broadcast icon In the sidebar menu.

  2. Tap on ‘new broadcast’ next.

  3. Fill in the required fields mentioned below.

    The details required to fill are:

    • Your message's internal name

    • What number will you use to send the message?

    • Which template will you employ?

    • Who will receive the communication?

    • When it should be communicated

    These are the fields required to send Event invitation messages on WhatsApp.

    How To Setup Event Invitation Messages On WhatsApp

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    Now you know how to send event invitation messages on WhatsApp, but do you know how to get RSVPs from people? 

    By including "yes" and "no" buttons after the message, you can ask attendees to confirm their attendance. You can configure GetITSMS to automatically label responses from customers who click the "yes" button as RSVPs to achieve this. You can estimate how many people will attend your event with this method.

    The hosts and event organizers can handle events easily by using this automation solution.

    Here is an example of an event invitation WhatsApp message you can use:

    • “Dear [name],

    On [day], from [start time] to [end time], we'll be holding a [workshop name]. Leading professionals like [highlight names] will assist you in achieving your business objectives.

    • Here's what to anticipate:

    [Key Lesson #1] [Key Lesson #2] Third-key learning

    There, we hope to see you!

    If you intend to join our workshop, do let us know.

    You can easily RSVP here:

    "Yes" or "No"

    Examples Of Event Invitation WhatsApp Message

    Your attendees will inquire as soon as they receive the event invitation, "What's in it for me?" The message should include the answer to the question. The distinctive selling aspects of your event must be mentioned.

    Your event invites can be more customized while still including all the necessary details. You can customize your messages by using placeholders like [customer name], [venue], and [date].

    Want some motivation? One of these WhatsApp event invitation examples can be used.

    1. "We wish you to be available there to check our new products. Come check out our new line of merchandise at the store at [location] from [time] to [time] on [day]. You may win a free [item]! Hopefully, you'll be there.

    2. Hello, [name]. It has been some while. We have some thrilling information!

    On [time], we'll hold a virtual happy hour with members of our community. What are the top brands in the world preparing for in 2023 and beyond? Learn the most recent information from our founders and leading business thinkers.

    Including talks from the following

    [Speaker#1] [Speaker#2] [Speaker#3]

    To RSVP, click here.

    1. "Hello [name]! Although we are aware that most of these emails are about [business name], this one is entirely for you.

    We chose to host a special event to thank our customers because, without you, we would not be where we are today. We'll meet up at [location] on [the specified date and time].

    Along with the opportunity to socialize, you'll gain the following advantages:

    Click this link to make a reservation.

    1. Hello, [name]! This weekend, we're throwing a celebration to mark our 30th anniversary, and we're inviting the neighborhood! You can swing by anytime this weekend to take advantage of fantastic discounts and special presents as a token of appreciation for sticking with us all these years! We are eager to meet you there.

    2. You don't want to miss this, [Name]! 

    The [Music Festival] pre-sale for our VIP members has begun!

    Check out some of the incredible performers this year:

    [artist1] [artist2] [artist3]

    To purchase your ticket immediately, click here: [link]”

    1. "This week's top recommendations for you.

    Based on your interests, have a look at a few highlights.

    Summit on Social Media Strategies [venue]

    Reserve a space [link]

    [Date] Global Virtual MarTech Summit

    Reserve a space [link]

    [Date] Lead Generation World London [venue]

    Reserve a space [link]

    View all future events to find more inspiration and advice.[link]"

    Advantages Of Sending Event Invitation Messages On WhatsApp

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    There are a few benefits of sending event invitation messages on WhatsApp listed below: 

    Through WhatsApp, businesses can connect with their customers on a more personal level. There are more click-throughs and greater open rates when your messages are read in between conversations with friends and family. When they get invitations over WhatsApp, your consumers are more likely to answer.

    Event planners can benefit greatly from using WhatsApp because it makes communication quick and simple. Quickly sending out event updates, responding to customer questions, and giving out real-time event details are all possible.

    The very nature of WhatsApp is dialogue. To add personality to your messages, use emojis, GIFs, and stickers.

    Using WhatsApp is commonplace among your customers. Likewise, neither are your rivals. You now have a fantastic opportunity to differentiate yourself from the competitors.

    A cheap way to market on WhatsApp in terms of marketing expenses is to send event invitation messages on WhatsApp. No matter when you send out a campaign or broadcast, there are fixed costs involved. Because of this, you can better manage your expenditures, even during busy seasons or times when prices are high. 

    However, it can be very expensive to operate Facebook marketing ad campaigns during busy times or popular times of the year. This is because you have to bid higher to get your ad campaign visible. After all, you are competing with numerous other businesses that are attempting to capitalize on the same period.

    Collect RSVP via QR Code On WhatsApp

    Through sending event invitation messages on WhatsApp, you can collect RSVPs via QR code on WhatsApp. Let's use an illustration to assist you comprehend this.

    Last year, our company hosted an event called WhatsApp Commerce at GetItSMS. We offered our guests branded sandwiches with QR codes on them. Where the attendees can scan the QR codes and start to communicate with a message on our WhatsApp business account. 

    The customers all need to do is tap on ‘send’ to get sign up for the newsletter. To collect the RSVP, businesses can even send the event flyers with a QR code on them. The attached QR code on the products will help the guests to initiate the conversation and to get the response with a single scan. 

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    Frequently Asked Questions

    Q. What is an event invitation message on WhatsApp?

    A. Event invitation messages on WhatsApp can be an effective way to share information to collect the list of guests. With the help of WhatsApp, you can inform your audience about your upcoming events or party to announce some special deals. 

    Q. How can we write event invitation messages on WhatsApp?

    A. You can write an event invitation message on WhatsApp by including "yes" and "no" buttons after the message, you can ask attendees to confirm their attendance. You can configure GetITSMS to automatically label responses from customers who click the "yes" button as RSVPs to achieve this. You can estimate how many people will attend your event with this method.

    “Dear [name],

    On [day], from [start time] to [end time], we'll be holding a [workshop name]. Leading professionals like [highlight names] will assist you in achieving your business objectives.

    Q. Why is the event invitation WhatsApp message important?

    A. Event invitation WhatsApp message is important & common nowadays. Whether you are hosting an event, the very first thing you should know is who your audience is and how to invite them. 

    Q. What is an example of an event invitation WhatsApp message?

    A. "To see our new launch, we wish you to be available there. Come check out our new line of merchandise at the store at [location] from [time] to [time] on [day]. You may win a free [item]! Hopefully, you'll be there.

    Q. Why is the traditional method not appropriate for sending event invitation messages?

    A. Paper event invitations are being overshadowed now by the audiences with message invitations. However, in the world of instant messaging and communication technology, the natural way to communicate with each other is through social media platforms.

    Final Summary

    With the aid of event invitation WhatsApp messages, you may improve audience interaction and communicate with them in a more individualized way. You may effectively promote your events using this cost-effective marketing method.

    You can customize and template your event invitations using GetItSMS, automate the process, then WhatsApp-broadcast them to your whole target demographic. WhatsApp is the ideal platform to drive interaction and forge lasting relationships with your visitors because of its high open rates and vast user base of active users.

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